Cranberry Portage Heritage Museum

Bylaws of Cranberry Portage Heritage Museum

[The following is an abridged version. The original document will always be the official version.]

ARTICLE I – REGULAR MEMBERSHIP

[See Membership Policy - Regular Membership]

ARTICLE II – HONORARY LIFE MEMBERSHIP

[See Membership Policy - Honorary Life Membership]

ARTICLE III – ASSOCIATE MEMBERSHIP

[See Membership Policy - Associate Membership]

ARTICLE IV– OFFICERS & THEIR DUTIES
BOARD OF TRUSTEES EXECUTIVE

[See Constitution - Article VII]

ARTICLE V – STANDING COMMITTEE

5.01 A Standing Committee shall be a committee of the Executive, which will be elected/appointed according to the Constitution for the purpose of accomplishing specific tasks as stipulated in the Bylaws. See Constitution, Article 17.

5.02 A Standing Committee shall consist of any of the following
Membership categories;
A. Regular member.
B. Associate member.
C. Honorary Life member.
D. Any person(s) outside the listed membership who wishes to support the aims of the Museum.

5.03 A Standing Committee Chairperson shall act under the direction of the Executive. That committee’s Chairperson shall then in turn guide the activities of his/her Standing Committee according to the directions of the Executive.

5.04 A Standing Committee shall present all reports in written format including;
A. Clear and concise information.
B. Pertinent data.
C. Dated and signed.
D. Copies provided for;

  1. Secretary
  2. President
  3. Museum Director

5.05 Fund-Raising Committee shall be responsible:
A. For the affairs of fund-raising.

5.06 Finance Committee shall:
A. Be responsible for the budget and financial reporting.
B. Monitor the revenues and expenditures of the museum.
C. The chairperson for the Finance Committee shall be the Executive Treasurer.

5.07 Collection Management Committee:
A. Shall be responsible for the implementation of the Collection Management Policy.
B. Shall have as its chairperson the Collection Manager and follow the guidelines of his/her office as found in the Bylaws, Article 4.08.
C. May be divided into two committees if deemed necessary.

  1. Library Committee that shall be responsible:
    i. For the collection, cataloguing, care, arrangement, and repair of books, manuscripts, newspapers, and other library materials.
  2. Museum Committee that shall be responsible:
    i. For the collection, cataloguing, cleaning, repair, care, and storage of historic objects.
    ii. For arranging Museum exhibits.
    iii. For the historic interpretation of these exhibits

5.08 Publications Committee shall be responsible:
A. For finding the ways and means for publishing information and research studies to the members.
B. For finding the necessary information for publishing documents and books that have been written by the Museum.
C. Publications Committee shall have as its chairperson the Public Relations Officer

5.09 Public Programming and Education Committee shall be responsible:
A. For acting as liaison between an educational institute and an organization that is requesting the information from the Museum.

5.10 Historic Sites Committee shall be responsible:
A. For providing the Museum with a list of historic sites that are significantly relevant to the history of Cranberry Portage.
B. For establishing the historic validity of sites proposed for marking.
C. For marking historic sites.
D. For providing information or direction for gathering information regarding the historic sites that are significantly relevant to the history of Cranberry Portage.

5.11 Research Committee shall be responsible:
A. For providing data to the Collection Manager regarding sources of information that are pertinent to the history of Cranberry Portage.
B. For directing avenues of research to authenticate historical objects.
C. For assisting Collection Manager in the collection of historical information through interviews, questionnaires, and researching existing materials.

5.12 Nominating Committee shall be responsible:
A. For making nominations for officers and members of the Board of Directors according to the Constitution, Article 11.04, 11.05, 11.06.

5.13 Membership Committee shall be responsible:
A. For drives to obtain new member for the Museum.
B. For processing applications for membership.

5.14 Acquisition/Deaccessing Committee shall be responsible for:
A. Verifying the authenticity of historical objects as a prelude to acquiring by gift, loan, or purchase.
B. Determining if objects meet the criteria of the Collection in accordance with the Constitution, Article III.
C. Working with the Collection Manager and the Museum Director for the purpose of acquiring heritage objects for continued growth of the collection. See Collection Policy, Article III.
D. Working with the Collection Manager and Museum Director for the purpose of ascertaining those objects that fall into the criteria for deaccession. See Collection Policy, Article VI.

5.15 Long Range Planning Committee shall be responsible for:
A. Preparing a corporate plan for the Museum.
a. Corporate plan for the Museum shall:

  1. Set out measurable objective for each function of the Museum for a specific planning period.
  2. Guide the Executive and staff in providing the space, facilities and financial means to achieve these objectives.

C. Monitoring the progress of the Museum in execution of the said plan.

ARTICLE VI– ELECTIONS / APPOINTMENTS OF OFFICERS

6.01 All elections and appointments of all officers shall be in accordance to Article XI of the Constitution.

ARTICLE VII- QUORUM

7.01 The quorum for meetings of all duly elected or appointed bodies of the Museum shall be the majority of the members elected or appointed to such bodies.

7.02 The quorum for all regular Executive meetings shall consist of:
A. The President and three (3) other officers.
B. The Vice-President if the president is absent and three (3) other officers.

ARTICLE VIII – MUSEUM MEMBERSHIP DUES

[See Membership Policy - Fees]

ARTICLE IX – COURSES AND OUT-OF- TOWN MEETINGS

ARTICLE X – STATUTES OF LIMITATION

10.01 No member or officer of this Museum shall cause or promote any type
of conflict of interest, knowingly and willingly contrary to the Constitution and the Bylaws of the Museum

ARTICLE XI – CONFLICT OF INTEREST

11.01 No member or officer of this Museum shall cause or promote any type
of conflict of interest, knowingly and willingly contrary to the Constitution and the Bylaws of the Museum.

ARTICLE XII – FUND-RAISING

12.01 All fund-raising is subject to the approval of the Museum Executive.
12.02 All fund-raising shall be carried out by an elected standing committee
as per Bylaws, Article 5.05.

ARTICLE XIII – SUPPORT OF OTHER ASSOCIATIONS

13.01 Upon the approval of the Museum, other associations shall be supported to the best of the Museum’s ability providing;
A. There is no conflict of interest.
B. It is in the best interest of the Museum.
C. It does not interfere with regular order of business of the Museum in regards to the Constitution and the Bylaws.

ARTICLE XIV – ORDER OF BUSINESS

14.01 Where it is found to be consistent with these bylaws and applicable the Executive shall conduct all meetings in accordance to standards of procedure found in Robert’s Rules of Order.

DONE, PASSED AND ENACTED this 19th day of May 2004.

For full details of the Constitution and Bylaws contact the Museum:

Cranberry Portage Heritage Museum Corp.
Attn: Secretary
Box 310
Cranberry Portage, MB R0B 0H0


Email: cphmuseum@gmail.com